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 Event Planning Basics

 

Print out the Event Planning Checklist before you start the event planning process.  This checklist is a detailed guide to each step you should take; the list below is a brief overview.  


1. 
Create and implement your promotional plan using the Publicity Checklist 

2. Fill out and submit the Event Proposal and Budget Request Form 
a. If your event does not require any funding from SGA, fill out the Event Proposal Form
b. Student Life will put your requested room on hold.
c. SGA will review and vote on your Event Proposal and/or Budget Request within 5-7 business days.
d. Student Life will email you the results of SGA's review.  
e. For questions about funding, visit the Funding FAQ's page.  

3. If your event is approved, fill out the Event Set Up Request Form
a. If you are familiar with the form, access the online version here.
b. Use the Room Layouts page to choose a design template for your room set up.  
c. If you would like assistance with the form, schedule an appointment with the Assistant Director of Student Life.

5. It's not over til' it's over.  Continue referring to the checklist to keep track of all the details.   

6. Complete the Event Summary Report within 48 hours of the event. 

 

Event Planning Resources 
Event Planning Checklist: Description Download 
Publicity Checklist: Description - Download
Tax Exempt Form:  Description -  Download   
Release and Indemnification Agreement:  Description -  Download 
Photo/Talent Release Form: Description Download 
Promo Table Request: Description Form  
Assumption of Risk and Release Agreement: Description Download 
Event Summary Report:  Description -  Form  


 

     


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