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 Campus Event Proposal and Budget Request Form 

STOP! This form is not necessary for promotional tables, bake sales, or other tables needed for fundraising.  The Promo Table Request Form is now online, if you have questions, see the Department Assistant of Student Life for assistance.  

Event Information

Event Name: 

Estimated Attendance: 

Day, Date (1st Choice):   [None] Select a Date Delete the Date

Set Up Time (1st Choice): 

Event Time (1st Choice): 

End Time (1st Choice): 

Location (1st Choice): 

Day, Date (2nd Choice):   [None] Select a Date Delete the Date

Set Up Time (2nd Choice): 

Event Time (2nd Choice): 

End Time (2nd Choice): 

Location (2nd Choice): 

Event Type:  If you selected "Other", please specify the event type: 

Would you like this event to be considered for Student Engagement Transcript approval? 

Purpose of the Event: 

Brief Description of the Event:
If you are including a web link, please be sure to remove all carrots (<>) or parentheses from the URL  

Please list the name(s) and title(s) of Presenters: 

Will you be charging admission for this event?  If yes, how much is the admission fee per person? 

Is this event a fundraiser? 

If yes, please answer questions 1-3 listed below:

1. Beneficiary Name (Name of the person who will be receiving the funds raised): 

2. Has your organization fundraised for this cause in the past, or have you submitted a W-9 Form of the benefactor? 

3. If you are Co-Sponsoring this event with another Student Organization, please enter the organization name:   

Organization Information

Sponsoring Organization:

Primary Contact:

Secondary Contact:

Advisor Contact:

Budget Request 

Fund Code (please choose your Organization Name from the menu): 
If you selected "Other" please enter your club/organization name here: 

Estimated Event Budget Total: 

Basic Budget Breakdown:
(Please enter your estimated expenses for each of the following categories, if a category does not apply please enter $0.00)

Independent Labor: account code 5910 (Presenter cost): $  
Expense Description: 

Supplies: account code 6110 (decorations, tableware, etc.) $  
Expense Description: 

Food Service: account code 6320 (CulinArt fee, Catering, Etc.): $  
Expense Description: 

New Equipment: account code 7010 (Generally not applicable): $ 
Expense Description: 

Trips/Events Off Campus: account code 6315 (Bus Trips): $ 
Expense Description: 

Other (If no unlisted anticipated costs apply, please leave these fields blank): 
Please enter the anticipated expense:  Estimated Cost: $  
Expense Description: 


Learning Outcome 

Learning and Development Outcome Category: 
(Choose the category that best describes this event in consideration for inclusion on the Student Engagement Transcript.  The Committee will determine if the event qualifies for inclusion based upon the learning outcomes and criteria.  For a complete description of each Learning and Development Outcome Category, CLICK HERE.)  

Event Category:

Check all skills that are intended to be improved through participation in this event: 





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