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Student Organization Forms to Take Action On
Community Service Report Form
Event Summary Report Form 

 

 
Student Organization Operating Resources  
For a description of the following forms, click HERE for more information. 
 
 
Event Planning Resources (For an overview of the Event Planning Checklist, click here.)
For a description of the following forms, click HERE for more information.
Event Planning Checklist
Event Set Up Request Form
Event Sign In and Photo Release Form 

Budget/Event Proposal 
For a description of the following forms, click HERE for more information. 
SET Request and Release Form

 
Use the Student Organization/Club Attendance Sheet to keep track of all active members and the activities that they attend.  Student Life will use your Attendance Sheet to validate membership entries on the Student Engagement Transcript. 
 
In order to maintain active status, all Student Organizations are required to submit a Monthly Report form to Student Life and Student Government.  This form encourages Student Organizations to reflect on accomplishments, goals, and learning outcomes, while allowing Student Life to monitor and track meeting activity, active membership, funds raised, community service activities, campus events, and/or conferences/workshops attended.
 
Use this template to guide you when giving your verbal monthly report at the Student Government Association General Assembly's.  

Student Organizations must document their current officers, members, and advisors for the upcoming semester.  Active Student Organization members should fill this form out confirming their anticipated participation in the Student Organization semesterly. The form must be completed and submitted for EACH and EVERY officer position.
 
Use this template to keep minutes following each meeting. Minutes should be posted in your Lion's Den Groups Page and sent to all officers and members within 2 days of each meeting.
 
Budget Process & Guidelines Overview
Use this page to learn the budget request process.

Application to Start a New Student Organization
Students interested in creating a new club can submit this application.  Submitting this application is the first step necessary to start a new Student Organization.
(Link coming soon!) 

Student Organization Meeting Request Form
Use this form to request a room for general club meetings, officer meetings, or miscellaneous special meetings.  

Event Planning Checklist
Planning an event involves many details and tasks.  Use this checklist to accomplish all tasks in a timely fashion.

Publicity Checklist
Use this checklist to utilize all potential marketing resources.  

Event Set Up Request Form
This form should be submitted after your budget request is approved; it is used to request audio/visual equipment, catering/food service, room layouts, and further logistics.  Meet with the Assistant Director of Student Life if you have questions about the form.  

All events hosted by Student Organizations are evaluated by Student Life to confirm learning outcome goals were achieved, and to calculate attendance at each event.  After collecting the hard copies from attendees of the event, a designated Student Organization Officer should fill out this form with the information from each individual evaluation form. 
 
This form is used when purchasing supplies from an outside vendor.  Always submit this form any time a purchase is made for a Student Organization related expense. 
 
Advisors and head officers are responsible for having all attendees complete this contract upon the student's acceptance to participate in off campus activities.   

Promo Table Request Form
Use this form to request tables for bake sales, promotional events, etc.  The requesting organization and its staff/faculty advisor are jointly responsible for the conduct of the organization named below.  Your responsibility includes, but is not limited to, replacement or repair of missing or damaged college property.  Advisors must be notified and pre-approve all events prior to submission of the Promo Table Request Form.  Please confirm with Student Life within 24 hours of your request.

Photo/Talent Release Form
This form provides authorization to Raritan Valley Community College to utilize a students photo/likeness in any form, recordings made of voice or musical performances, and/or comments from any interviews, in whole or in part, for educational uses and in all forms of promotional materials. This usage could include but is not limited to: print, broadcast, video, film, social and online media and publications. 

Assumption of Risk and Release Agreement
Description coming soon!
 

Funding Request Frequently Asked Questions's 
The Funding FAQ page will answer all your questions about event/conference funding, what to do with the money, how to request it, and much more.  

Room Layouts
This page includes a series of templates with various room layouts.  Use this page for inspiration, as a guideline, and as a tool when planning your event. 

Event Sign In Sheet and Photo Release Form
This form should be downloaded and printed prior to any event that you will be taking attendance and/or taking photos.  When event attendees arrive at the event they should sign in and sign to acknowledge they agree to the usage of their photo/likeness in publications by the College at any time after the event.  

Event Proposal and Budget Request Form (submit 45 days before event)
Student Organizations must submit an Event Proposal Form as the first step in the event planning process. This is the request form for day, date, time, and location of the event, as well as the form which lays out expected learning outcomes and skill development.  If an event requires funding, a budget request must be submitted to Student Government for approval and allocation of funds. For more information on the Student Government Budget and Allocation Process, see the Student Life Resource Manual.

 

 
Event Proposal Form (no funding needed) (submit 35 days before event):
Student Organizations must submit an Event Proposal Form as the first step in the event planning process. This is the request form for day, date, time, and location of the event, as well as the form which lays out expected learning outcomes and skill development. Even if no funding is needed, quality program planning takes time. For more information on the Student Government Budget and Allocation Process, see the Student Life Resource Manual.
 

Student Organization/Club Budget Template
Student Organizations must submit their budgets semesterly.  This template should be used as the template to keep track of all club/organization purchases, expenses, donations, etc.    
 
Submit Conference Proposal and Budget Request Form at least 45 days before the conference.  Student Organizations must make every effort to plan ahead and register during the "early bird" registration period.  The budget must be approved before you can register. For more information on the Student Government Budget and Allocation Process, see the Student Life Resource Manual. 
 
Student who represent Raritan Valley Community College at conferences and workshops off campus have the responsibility to bring that information back to the campus community. Advisors and head officers are responsible for having all attendees complete this contract upon the student's acceptance to attend the conference.  
  
The purpose of the Co-Curricular Programs Fund is to provide co-curricular programs to assist in the development of educational, social, cultural, vocational, athletic, and leadership skills of all students. Students can request funding for a project/program by completing a Co-Curricular Event Proposal/Budget Request Form. Requests will be considered on an ongoing basis until the semester's deadline.  Requests for the Fall semester will not be considered after October 1 and requests for the Spring semester will not be considered after March 1. 
This form is used to request funding for a co-curricular event or program.
This form is used to request funding for a co-curricular conference.  

 

 
The Student Engagement Transcript is an official listing and validation of your leadership roles, community service, internship experiences, and much more. Official copies of the transcript may be used to complement your resume and academic transcript when applying to colleges/universities, prospective employers, or scholarship committees. 
 
Official copies of the transcript may be used to complement your resume and academic transcript when applying to colleges/universities, prospective employers, or scholarship committees. Submit the Request & Release Form to request an official signed and sealed copy of your Student Engagement Transcript. Only information that YOU have entered using the above entry form will be included on your transcript. Be sure to submit all experiences as they happen, you will have more difficulty verifying experiences a year later or several semesters later.  
 
 

All Publisher templates can be used to make various publications and advertisements for Student Organization meeting times, events, fundraisers, etc.  

 

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