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 RVCC Children's Campus Policies

Exclusion from Center Policy    Financial Policy    Health Policy    Management and Discipline Policy    Table of Communicable Illness

 Exclusion from Center Policy 

   The safety, well-being and optimal development of all children are the first concern of the Children’s Campus.  In the event that a child is overly aggressive or acts in such a manner to cause serious harm to other children and staff, the Head Teacher will notify the parent.  It is hoped that with parents and staff working together in the child’s best interest, negative behavior can be minimized. However, RVCC reserves the right to ask a parent to withdraw their child from the Children’s Campus. 

Unfortunately, there are sometimes reasons a child must be expelled from The Children’s Campus either on a short term or permanent basis.  We will do everything possible to work with the families in order to prevent this policy from being enforced. The following are reasons we may have to expel a child from this The Children’s Campus:


  •             The child is at risk of causing serious injury to other children or himself/herself.
  •             Parent intimidates or threatens physical actions toward staff members.
  •             Parent exhibits verbal abuse to staff in front of enrolled children.


  •             Failure to pay or habitual lateness in payments
  •             Failure to complete required forms including the child’s immunization forms
  •             Habitual tardiness when picking up a child


  •             Failure to adjust after a reasonable amount of time
  •             Uncontrollable tantrums and/or angry outbursts
  •             Ongoing physical or verbal abuse to staff or to other children
  •             Excessive biting, hitting or physical harm to others

   The Children’s Campus makes every effort to work in partnership with parents except when the behavior is so severe or disturbing to the class that the group is affected negatively.  The Director may recommend a child be evaluated in order to identify strategies to help the staff work more effectively with the child.  In the event a parent refuses to have the child evaluated, RVCC reserves the right to have the child withdrawn.  The Center encourages on-site visits of Early Interventionists or members of a school’s Child Study Team, but only with parental permission.  The results of any evaluation, whether through the public schools or other sources, must be shared with the Director.  Refusal to share this information may lead to the child being asked to withdraw from the program.


Financial Policy 

The Children’s Campus at RVCC operates under the direction of Raritan Valley Community College.  Fees are set by the RVCC Board of Trustees and are subject to change.  The Children’s Campus provides care for children three months through five years of age where there is sufficient enrollment.   The Children’s Campus is open to families associated with the college, as well as the surrounding community.  Priority is given to RVCC faculty, staff and students.  Children are accepted from the community on a space-available basis.

 Children may attend The Children’s Campus on a part time or full time basis.  Children may attend for a morning session between the hours of 7:30 and 12:30, an afternoon session between the hours of 12:30 and 6:00, or for a full day between the hours of 7:30 and 6:00.  Children must be in attendance for a minimum of two sessions, on two different days, each week.

 Tuition is calculated on annual costs and charged on a monthly basis.  The current tuition rate sheet is available from the Director, and is included in registration packets. Parents are required to complete and sign a schedule form upon enrollment noting the sessions and days their child will be attending.  This schedule will be in effect until the Director is notified in writing of a schedule change for the coming month(s).  Tuition is charged based on the individual child’s monthly schedule.  Prior to the start of each college semester, registration is opened to those currently attending The Children’s Campus, and changes in schedule and tuition may be made.  Thirty days written notice is required prior to withdrawal from The Children’s Campus in order to avoid charges for the next month’s tuition.  No adjustments are made for holidays, illness, snow days, absences, early withdrawals during the month, or other school closings.

 A security deposit equal to one month’s tuition is collected at the time of registration. The security deposit is waived for RVCC students in good standing and RVCC employees who make their payments through payroll deduction. The deposit is applied to the last month’s tuition and is not refunded when 30 days notice of withdrawal is not provided.

 Drop-in care is defined as care provided for a registered child on days or sessions that the child is not registered to attend.  Rates for drop-in care are published on the tuition rate sheet, and are subject to change when tuition rates are changed.  Drop-in care must be prearranged in writing with the child’s caregiver/teacher and the director. 

 Hourly fees listed on the tuition rate sheet are charged for late pick-ups, both morning and evening.  The clock operating the door lock release is used to track attendance and to determine late fees. 

 RVCC students who are enrolled for a minimum of three credit hours in a given semester are eligible for student tuition rates at The Children’s Campus.  A copy of each semester’s schedule must be submitted to qualify for this discounted tuition rate.   Students or faculty with classes scheduled through between 11:30 and 1:30 must submit a schedule documenting these hours in order to avoid full day tuition charges.

 There is no discount for second or subsequent children unless part of a negotiated RVCC contractual agreement regarding childcare.  The Children’s Campus adheres to the terms in any negotiated RVCC agreement regarding tuition discounts for faculty, administrators and/or classified staff of the college.    

 The Children’s Campus accepts funding from government assistance programs such as New Jersey Cares for Kids or Work First NJ.  Parents are responsible for enrolling in these programs each year/semester, and for meeting the requirements of the funding agency.  Parents are responsible for any co-payments not paid by the funding agency. 

 Tuition bills are distributed at the beginning of each month.  All tuition and fees are to be paid directly to the Finance Office of RVCC in the College Center.  Payments may be made by cash, check or credit card.   Online payments should be made through the link on the Children’s Campus RVCC website. 

 Any tuition and fees not paid for any month are subject to a late fee.  Any outstanding balances may result in an RVCC student or  staff account being put on HOLD.  In the event that financial obligations are referred to a collection agency or attorney for collection, the parent or guardian agrees to pay all responsible collection costs and attorney’s fees equal to a maximum of 50% of the outstanding balance.

Health Policies 

Immunizations Policy 

 All children in child care centers in New Jersey are required to have up to date immunizations.  A written record, signed by a health care practitioner, must be provided prior to the child’s first day.  Please provide a written update on all immunizations and health history as your child receives them throughout the year.  Any child who does not have the appropriate immunization or health records may be excluded from the program. 

 In the event the parent requests exemption from the immunizations, they must provide The Children’s Campus with a letter explaining the reason for the exemption.  If requesting a medical exemption, it is necessary to provide a statement from the child’s doctor stating the reason for such a request.  If the parent is requesting exemption from the immunizations on religious grounds, it must be received before the child attends the program for the first time.

 Illness Exclusions 

 In the event of illness, state guidelines as outlined in the New Jersey Manual of Requirements for Child Care Centers are followed. The following is a list of symptoms/illnesses that require exclusion from the Center: 

  • Severe pain or discomfort
  • Acute diarrhea, characterized as twice the child’s usual frequency or bowel movements with a change to a looser consistency within a 24 hour period
  • Two or more episodes of acute vomiting within a 24 hour period
  • Elevated oral temperature of 101.5 degrees Fahrenheit or over
  • Temperature of 100.5 degrees Fahrenheit in conjunction with sore throat or severe coughing, red eyes with discharge, infected, untreated skin patches, difficult rapid breathing, skin rashes lasting more than one day (excluding diaper rashes), untreated weeping or bleeding skin lesions, swollen joints, enlarged lymph nodes, stiff neck or blood in urine.

Parents are asked to pick up their child should the child show any of the symptoms noted above.  In the event a parent cannot be reached, the emergency contact will be called. An Illness Report will be sent home with the child and the required action noted.  Where appropriate, an information sheet related to the condition may be attached.


 In the event a child is injured, no matter how minor, an accident report is completed by the staff and sent home with the child at the end of the day.  A call will be made to the parent of a child who is bitten or who has an injury that breaks the skin. Emergency medical personnel or services will be called should the injury be severe, and parents will be notified immediately.  In the event the parent cannot be reached, the adult designated as an emergency contact will be call

 Permission to Administer Medication 

 The Children’s Campus at RVCC administers prescription medication only if:

  • it is in the original container
  • prescribed for the child to whom it is to be administered
  • a current prescription
  • in dosage as specified on the label

 Non-prescription medication shall be dispensed in accordance with recommended dosage, age and/or weight of child as indicated on the label.  It must be in its original bottle/container.  Dispensing of non-prescription medicine is limited to the following:

  • antihistamines/decongestants
  • acetaminophens (aspirin substitutes)
  • cough suppressants
  • topical ointments

Parents must complete and sign the Permission to Administer Medication form on the first day it is to be given.  Staff will note the date, time, who administered the medication and any adverse reaction.  A separate form must be completed for each child for each prescription.

 All medication must be kept in the Director’s office, or when necessary, in the refrigerator. Under no circumstances is medication of any kind to be kept in the classroom.  This includes medication left in diaper bags, backpacks, or lunchboxes.  Medication may only be administered by a parent (or designate), Director or Head Teacher.


 Parents must notify the Center in writing of any allergies.  This information must be updated on a regular basis by the parents. 

 The Children’s Campus at RVCC provides a morning and afternoon snack each day.  The menu is posted in the kitchen and on the parents’ bulletin board in the front lobby.  Substitutions can be made without notice due to the availability of food, birthdays, special events and children’s cooking projects.  Every reasonable effort is made to provide snack items that are nutritious, appealing and reflective of the cultural habits of our students.  The staff welcomes parents’ ideas and contributions to the menu.

To best protect the health interests of children with known food allergies, parents are asked to provide snacks for children with allergies to food that might commonly be found.  (Shellfish, for example, is not commonly found on our snack menu.  Parents who have children allergic to shellfish would not need to provide an alternate snack item.)  Snacks should be included in their lunch boxes every session (morning and/or afternoon) the child attends the program.  Please discuss with your child’s Head Teacher your alternate snack arrangements.  A notice will be posted on each classroom table alerting staff to the children needing snack alternatives.

Classroom Management and Discipline Policy 

The Children’s Campus has a clearly defined Discipline Policy that is posted in the front hallway leading to the Nursery.  Upon hire, staff must sign a receipt acknowledging their receipt of this policy.  Classroom management skills, including use of appropriate discipline, are included in the mandatory New Staff Orientation and training throughout the year.

At the Children’s Campus, we use the word “discipline” to mean training in rules rather than punishment.  Part of growing up is learning to live and cooperate with other children as well as adults.  At a very early age children can learn the manners and rules of our society and this is part of the child care experience.

In the process of development, children deviate from the established rules.  For example, a two-year-old may not understand why she cannot have a particular toy when someone else is playing with it.  A four-year-old may feel that hitting is the only way he can get what he wants.  These are normal patterns in young children and our response is to clearly and calmly tell the child what a better solution might be.  “You may have the toy when John is finished.  How about another one now?” or “Tell Jane how you feel with words, not with fists.”

The staff observes the children closely during the day.  The following guidelines are considered when guiding children’s behavior:

  • Awareness of children’s developmental ages and the related capabilities
  • Understanding of individual differences
  • Reasonableness of demands
  • Consistency in approach and consequences
  • Patience
  • Firmness in dealing with inappropriate behavior, remembering to separate the child from the action
  • Quickness in giving praise and recognizing positive behavior
  • Forgiveness.  Each day is a new day and yesterday’s mistakes should not cloud today
  • Careful use of words

Sometimes a verbal reminder is not enough to change the behavior.  In such instances the teacher or assistant may have the child “sit-and-watch.”  This means sitting in the classroom or playground away from the other children until the child is in control of his/her behavior.  This method takes just a few minutes and works well because children want to get back to their play and friends as quickly as possible.

The staff is trained to implement this disciplinary policy and to not use physical punishment in any way.   

  table of diseases

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